Generating e-Way Bills in Tally: A Comprehensive Guide

In India, the Goods and Services Tax (GST) system has introduced digital tools for efficient tax administration. One such tool is the E-way bill, a mandatory document that businesses must produce when transporting goods worth more than ₹50,000. This system facilitated compliance, streamlined the movement of goods and reduced incidences of tax evasion.

Popular accounting and ERP software Tally offers an integrated feature to generate e-way bills, enabling businesses to seamlessly comply with GST norms. In this blog, we will explore the steps to generate e-way bills in Tali, its importance and troubleshooting tips.

What is e-way bill?

An e-way bill is a unique identification number (ID) generated under the GST Act for movement of goods valued above ₹50,000. It contains important details like:

• GSTIN of consignee and consignee,
• Details of goods,
• Tax Details,
• vehicle number,
• Transporter details etc.

The e-way bill ensures that goods are transported in compliance with GST norms and helps authorities monitor the movement of goods.

Why generate e-way bills in Tally?

Tally simplifies the process of generating e-way bills by directly linking the transactions recorded on your computer. Benefits include:

• Seamless GST Compliance: Directly link e-way bill generation with invoices and GST returns.
• Error-free data entry: No manual entry errors as data is automatically retrieved from the computer.
• Time saving: generate multiple e-way bills with few clicks.
• Avoids Penalties: E-way reduces the chances of bills being missed, thereby avoiding penalties.

Pre-requisites for generation of e-way bills in Tally

Before you start generating e-way bills in Tally, ensure that:

1. GST Enabled in Tally: You need to enable GST for your company.
2. Enable e-way bill module: This option should be enabled in Tally settings for your organization.
3. Internet Connection: You need a working internet connection to connect to GST portal and generate e-way bill.
4. Update Tally: Make sure you are using the latest version of Tally as E-Way Bill functionality may not be available in older versions.

Step by step process to generate e-way bill in Tally

Follow these simple steps to generate e-way bills for your transactions:

Step 1: Enable e-way bill feature in Tally

1. Open Tally and select the company for which you want to generate e-way bills.
2. Go to Gateway of Tally > F11: Features > Legal & Taxation.
3. Set GST to “Yes”.
4. In the E-Way Bill section, enable the “Enable E-Way Bill” option.

Step 2: Create GST details for party ledger

1. Go to Account Information > Ledger > Create.
2. Select the GST details for the ledger (eg, supplier, buyer).
3. Mention GSTIN, State and type of supply.

Step 3: Record sales or purchase transactions

1. Go to Gateway of Tally > Accounting Vouchers > Sales/Purchases.
2. Record the transaction according to your business needs.
3. Ensure that the transaction amount is above ₹50,000 for e-way bill generation.
4. The GST details (GSTIN, HSN code) are automatically pulled into the voucher from the party ledger.

Step 4: Generate e-way bill

After posting the invoice:

1. Go to Gateway of Tally > Display > Statutory Reports > GST > E-way bill.
2. Select “Generate e-way bill”.
3. You will be asked to enter additional details like mode of transport (road, rail, air, ship), vehicle number and transporter details.
4. Select the relevant invoice or transaction for which you want to create an E-way bill.
5. Tally automatically fetches details like GSTIN, HSN code and other information required for e-way bill from the transaction.

Step 5: Submit and download the e-way bill

1. After verifying the details, the tally will be linked to the GST portal.
2. Once the e-way bill is generated, it will be displayed on the screen.
3. You can download the e-way bill in PDF format or print it directly.

Step 6: Use e-way bill for transportation

• The e-way bill should be carried along with the goods in transit. This allows authorities to verify the authenticity of goods and ensure that they have been transported legally.

Validation and tracking of e-way bills in Tally

Tally not only generates e-way bills but also provides the ability to track and verify them.

1. Track E-Way Bill Status: Go to Display > Statutory Reports > E-Way Bill > Track to check the status of generated e-Way Bill.
2. View e-way bill details: Complete details of e-way bills generated under GST returns can be viewed in Tally.

E-way bill reports in Tally

Tally also provides detailed reports of your e-way bills, including:

• Pending e-way bills: For bills not produced.
• Expired e-way bills: For overdue bills.
• Canceled e-way bills: If any e-way bill is cancelled.

These reports allow businesses to ensure compliance and avoid potential fines from tax authorities.

General troubleshooting tips

1. Incorrect GSTIN: Before generating the E-way bill, ensure that the GSTIN details are correct in the ledger.
2. Internet Connection Issues: A stable internet connection is required to connect to the GST portal. If there are problems with the connection, the e-way bill cannot be generated.
3. Incomplete Data: Make sure to fill all the required details like vehicle number and transporter details correctly.
4. Expired e-way bills: E-way bills are valid for a limited period (usually 15 days). Make sure the validity is checked, especially when the goods are in transit for a long time.

Conclusion

Generating e-way bills in Tally streamlines the GST compliance process and ensures that businesses can manage their movement of goods efficiently. Integrating this feature in Tally saves time, reduces errors and eliminates the hassle of manual entry. With accurate record keeping and automated data synchronization, businesses can stay compliant with GST regulations and avoid penalties.

By following the simple steps mentioned above, you can easily generate e-way bills in Tally and maintain proper documentation for each consignment.

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